This Just In
Southwest Airlines promo glitch charges customers for flights aplenty
August 4th, 2012
03:13 PM ET

Southwest Airlines promo glitch charges customers for flights aplenty

[Update: 4:40 p.m. ET] Southwest Airlines has updated their Facebook page with information for customers affected by a computer glitch that has caused excessive credit card charges for countless people taking part in a 24-hour deal on Friday, and according to our readers writing in, during normal transactions as well .

"Information and update for Customers who recently experienced multiple bookings in error:

The overwhelming response from Customers who took advantage of our August 3 limited time offer launched to celebrate three million Fans on Facebook, created website performance issues at various times during the day. We realize that some Customers were charged more than once for the same reservation and we want to ensure you that we have all hands on deck, actively working to process refunds for any duplicate charges incurred.

Here is a status of those efforts:

First, we want you to know that we are working to identify duplicate bookings and charges and are proactively cancelling those additional reservations, actively processing refunds to the Customer. In order to process the refunds as quickly as possible, we have called in additional staff to support these efforts.

For those Customers who used debit cards and have received overdraft fees as a result of the additional charges, we will process a reimbursement for all overdraft fees that were caused by duplicate charges from Southwest for a single purchase. If you incurred overdraft fees, please fax documentation of those fees via a letter from your bank or a copy of your account showing the fees to 877-506-0154.

Southwest Airlines is committed to providing Customers with exceptional service both online and onboard. It is our goal to resolve this issue as quickly as possible and minimize any inconvenience to you, our valued Customers."

When Southwest Airlines offered a limited-time promotion on Friday to celebrate reaching three million fans on Facebook, it seems they accidentally racked up duplicate charges on the credit cards of their loyal customers.

The LUZ2LIKE promo code was meant to offer customers 50% off when booking a round-trip with their "Wanna Get Away" fares during seven specific travel dates in the fall. The promo, which arrived by e-mail to customers, only lasted until midnight on Friday.

On Saturday, their Facebook page was flooded with differing stories describing the trials, unresolved issues and even a few happy endings for customers trying to shake off the excess charges. Some lucky folks even posted that they sailed on through the process without a glitch.

When Southwest became aware of the problem, they offered a statement on Twitter, and a similar, expanded version on their Facebook page.

"Thank you for your excitement in taking advantage of the limited-time offer we shared today in celebration of reaching three million Fans on Facebook. Due to the overwhelming response, we experienced some site performance issues at various times throughout the day. We apologize to our Customers for any inconvenience and are proactively cancelling any duplicate itineraries that may have occurred."

Bobi Fox, a customer who wanted to take advantage of the promo code, shared her experience with CNN. She purchased directly off of Southwest's website.

"Customers who purchased tonight got no tickets, no confirmation, and many, like me, were charged on their credit cards repeatedly until credit card companies stopped the purchase process – some customers say they have been called by their credit card companies questioning fraud purchases," she said. " My credit card might be typical, my purchase was repeated 9 times (cost in excess of $2300 for a one pair of round trip tickets from STL to SLC).  This is not unlike what everyone else is experiencing.  Current wait time hold with Southwest customer service:  More than two hours."

Southwest interacted with commenters to let them know that customer service representatives were working around the clock to help reverse the transactions and cancel the excess flights.

But that didn't soothe all of the complaints, and it seems that people are doing a lot of waiting - waiting for charges to be erased, flights to be cancelled and even ticket confirmations for the flights they want.

"I had $4000 limit on my card, I now have zero available because of 25 confirmations," John Seymour wrote on the airline's Facebook page. "I called when I was having errors, and the CS rep told me the website was slammed, and to keep hitting purchase and it would eventually go through. Looks like all of them went through.

"I waited almost three hours last night to speak to someone. Finally got someone on the phone, and I had to remember which specific flights I had picked so that she could look up the flights and cancel the duplicates. She had to send the confirmation for the one flight I did want twice before it ever made it to me. I woke up this morning to 25 or so confirmations, and 25 or so cancellation emails. The charges remain pending on my credit card, so I can't use that card to book my hotel room in Vegas for my trip. Thanks for ruining my Friday night. Wish I had never seen this deal. And I was so glad when you came to Atlanta...."

‎"36 confirmations," Bella Ventresca shared. "Over $7,000.00 in charges to my account, and 2 hours on the phone with SWA. I thought that this was just me, but apparently SOMEONE really dropped the ball here. PLUS it will take 7-10 days to process returns? Unacceptable."

One of the common threads of discord? Waiting on the phone for hours to speak with a customer service rep, and then being cut off the phone call when a human voice finally answered. The comments even spread to other activity on the page, like when Southwest changed their Facebook cover photo from the promotion to a banner showing the airline.

"The Flash Sale made a nightmare out of my day," June Wood wrote. "It just happened to be on a day that I needed to make arrangements but not one of the Flash dates. I was on hold the first time for 3 1/2 hours; then someone picked up the phone and click it was gone again. I tried numerous times throughout the day and evening I was put on hold again for 45 minutes. I was working on the booking from 6pm 8/3 until 2am 8/4. The reps seemed to be exhausted and not able to think clearly. Nice try but don't repeat."

Others were not amused when some Southwest fans began posting comments in support of the airline, such as "Best airline out there," and "I love Southwest."

"More disturbing than being charged $5000 dollars for a flight to Cleveland and waiting to see if I'm charged over limit fees as a result, is the number of people who are posting pointless "I love Southwest" comments or telling people not to be upset," Steve Kafkas wrote on the Facebook page."

"I'm a loyal Southwest customer, but at the moment I don't know that I would risk buying another ticket from Southwest. How about a statement with a few more specifics than "we're working on it" and that hours after the fact. For example, can people really cancel their flights online and get refunds? If so, why not post that here or on your website? If not, then tell people, because there are people suggesting it on this page."

Because of being charged multiple times, sometimes upwards of 30 separate occasions, customers complained that the strain on their credit cards for the unexpected charges had a domino effect on their finances.

"I was sympathic [sic] to the situation before I actually spoke with a rep from Southwest who said, there is nothing she can do...southwest will refund the charges when they get to it and it will take 8 -10 business days before I get my money back and now I have to call customer relations to get the overlimit fees back, and I was charged interest on the $1400 on the duplicate charges and I have to pay for the long distance fees to call customer relations as they do not have a 1-800 number...SERIOUSLY?!?!? Are you freaking kidding me?" Suzanne Worrell wrote in a blazing post.

"You guys screwed up, took MY money through no fault of my own and now you are telling me I have to work to get it back and I am gonna be out more money??? For a company that prides itself on customer service you guys are falling on your face!! I spent over 5 hours last night on hold just to be disconnected, I can't buy groceries or gas because you guys have taken all of my money and there is nothing you can do about it??? This is CRIMINAL!!! I get there was a glitch but compensate me, fix it, don't tell me I have to call someone else on Monday to get it fixed! I am so disappointed and angry at Southwest!"

People also complained in their comments about not receiving the LUZ2LIKE email promotion to even know about the sale, and that because of the glitch, Southwest should extend the promotion. Others immediately responded by saying they were lucky they didn't receive the promotion because of the charge errors that resulted for many of them.

Teri Landrum shared her experience on the Facebook page for how to try cancelling the flights online, but other users said that the site hasn't been working for them.

"Hopefully this will help someone – Go to southwest.com, log in to RR Account, click My Account link under "Hello Teri", click View All next to Upcoming Trips, click Cancel Reservation, Under Travel Funds, it should say "Refundable" and the $ amount." Landrum wrote. "Select "Request a Refund", then click Yes, Cancel. When you go to cancel the next one, make sure you select the next one in the list because the list doesn't remove your cancelled ones and when you have 17 to cancel, it can get confusing."

Perhaps the complaint that resonates the most is how Southwest's customers felt punished, rather than rewarded, for being fans of the airline.

"I appreciate your generous sale but this is the last time I will ever fly southwest," Christine Ylan Ho wrote. "Maybe you've made this mistake yesterday but the lesson here is how you've dealt with it, which is poorly. Good intentions but you should have been prepared to deal with the ramifications of charging thousands of dollars, especially to those who need access to that money to survive. Egregious really. IMPROVE YOUR RESPONSE TO THIS KIND OF CRISIS. I do not like your facebook page."

Readers have also written in, telling CNN that the problem is not solely aligned with the promotion.

"I bought a one-way ticket at the regular price, and got 14 confirmations and 14 charges on my credit card," Cathy Gallagher commented. "SWA hung up on me after a 3 hour wait. I am much more concerned about the national security implications of the problem than the overcharges. What kind of computer system can confirm me 14 times on the same flight? How do they know who is actually on those planes?"

Are you having issues with the Southwest promo? Let us know in the comments below. And if you are with Southwest and want to add to the conversation, our audience would like to hear what you have to say, too.

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Filed under: Air travel • Travel
soundoff (406 Responses)
  1. raven

    Sounds like these people could WALK to thier destinations in less time than its taking to fix the problem.

    August 4, 2012 at 3:43 pm | Report abuse | Reply
  2. banasy©

    What I find upsetting is that, although one click adds the charge to your CC, it takes 7-10 days to get it reversed...really?
    Baloney.
    Pure, unadulterated baloney.
    This happened to my daughter at a cable company; they withdrew too much for mer bill that month, (like about 400 dollars too much) and then told her it would deduct it from future bills; she said "NO!!! I need that money to exist, and are you going to pay the insufficient funds fees that YOU caused?"
    I *never* use the net for $ transactions, and I *never* have automatic bill pay; too much can go wrong...

    I wonder, if I had taken advantage of this offer from SWA, if the would have credited me twice because I only use gift cards from SWA to pay for my flights...betcha no on that one!

    August 4, 2012 at 3:44 pm | Report abuse | Reply
    • Mike

      I'm not defending Southwest's errors in charging cards inadvertently, but there's absolutely nothing they can do to expedite the refunds. When Southwest (or any merchant) initiates a refund, they get docked the cash immediately, but you don't get your money back until it clears with your bank.

      August 4, 2012 at 4:04 pm | Report abuse |
    • banasy©

      We get charged immediately; we can get it reversed just as immediately, if they didn't want to hold on to our money and grab a few bucks interest on it.
      I have freinds in the banking industry, also, what happened to my daughter happens a lot, and it ALWAYS errs on the side of the company, never the company or the bank.

      What I don't get I'd why the people would hit the buy now button repeatedly.

      August 4, 2012 at 4:27 pm | Report abuse |
  3. raven

    I never use the net for ANYTHING regarding money.

    August 4, 2012 at 3:49 pm | Report abuse | Reply
  4. Kelly

    Lawsuit time. This is one of the most ridiculous things i have ever heard involving airlines. Add this to my long list of reasons i drive instead of flying as much as possible.

    August 4, 2012 at 3:53 pm | Report abuse | Reply
    • Jay

      Lawsuit? Cool your jets! What are the damages here other than a little incovenience? None. SWA is returning the money. Yes, it's taking time, but they are making this right. You'd lose your lawsuit, lady.

      August 4, 2012 at 4:32 pm | Report abuse |
    • Dan I

      Sure people can file suit...they'll lose unless they don't get their money back. Once you get the money back you have NO DAMAGES and you need to have damages to sustain a lawsuit.

      August 6, 2012 at 12:11 pm | Report abuse |
  5. lu-mama

    These things happen. Computer systems are not perfect. I waited 3 hours to speak to a representative who was able to help me and cancel the extra 24 flights booked. I'm happy to have the discounted flight so that I can visit my family. Sometimes in life things happen and you have to learn how to deal with them. You can't stop things from happening but you can handle how you deal with problems in life. I'm grateful the situation was fixed and I still got what I wanted.

    August 4, 2012 at 3:58 pm | Report abuse | Reply
  6. Kelly

    The IRS pulled this crap on me too. They accidentally seize my refund, then they tell me it will take a 30 day investigation even though they told me they already know it was a mistake. Then they have another 60 days to refund me. So i am looking at getting my refund around Nov. or Dec. All because of a "computer error"!

    August 4, 2012 at 4:00 pm | Report abuse | Reply
  7. Anthony Myers

    I was charged 47 times totalling 17,200.00 now SWA is not offering to do anything to assist EXCEPT wait 8-10 days!!!! I cannot even rebook on another airline because my bank has locked my account. SWA will not even publish a Formal Apology. A customer who has "luved" Southwest for years will never fly them again.

    August 4, 2012 at 4:01 pm | Report abuse | Reply
    • Obama Mama

      Holy moly, jeesh.OUCH.

      August 4, 2012 at 4:12 pm | Report abuse |
  8. Jennifer

    Just so people do know the refunds are not automatic due to the credit card companies. When Southwest refunds the money a lot of it is actually the banks and credit card companies that wait to refund. I had to call my card company directly and demand they process my return. They stated that there process takes almost a week. But with something like this they will make exceptions. At least mine did.

    August 4, 2012 at 4:07 pm | Report abuse | Reply
  9. donnam

    I really feel for all the people who were affected by this fiasco (and glad none of the dates worked for me so I didn't get caught up in it), but I still think Southwest has the best customer service of any airline. They have helped me out more times than I can count. And, no, I don't work for them.

    August 4, 2012 at 4:09 pm | Report abuse | Reply
  10. freshnewblog

    Do you believe in magic?

    August 4, 2012 at 4:14 pm | Report abuse | Reply
  11. Chad

    Crappy airline = crappy customer service, you get what you pay for. What did everyone expect?

    August 4, 2012 at 4:17 pm | Report abuse | Reply
  12. Hey there

    My wife bought tickets last night and was charged 15 times for her flight to San Diego.

    August 4, 2012 at 4:18 pm | Report abuse | Reply
  13. Howard

    This story ignores the fact that many used Bank ATM cards, like myself. I was charged seven times for one ticket that was NOT purchased through the promotion and at full fare. This froze $2,380.60 in my checking account that I can no longer access until Southwest takes off the hold. I was told this can't happen because "that office" was closed for the weekend. This could take up to ten days to resolve according to my bank. I have the extra cash and will manage but can you image those that had their entire account frozen due to overcharges?

    August 4, 2012 at 4:25 pm | Report abuse | Reply
    • StricklandCNN

      Thanks for letting us know, Howard. I was unaware of that fact.

      August 4, 2012 at 4:34 pm | Report abuse |
  14. Knew Better

    I flew SW a couple of years ago to see a Space Shuttle launch. The return flight was late causing me to miss my connection, I had to be re-booked and go separated from my baggage. The service was so poor I vowed once on SWA was enough of a nighmare to keep me off their planes and pay a little more to fly with someone less "cheap" in their service and explanations. Further, from now on, I will only fly if it is international. Driving may take longer, but I get to see more of our fabulous countryside in the process. SWAsux

    August 4, 2012 at 4:31 pm | Report abuse | Reply
    • borntothebreed7

      Boo hoo. You had one bad experience and you won't ever fly again. Trust me, the airlines are well aware that you're not in the income bracket of their target customers. They won't miss you.

      Only someone with very little education and no money gets so bent out of shape about an airline delay that they give up flying altogether. And you're advertising your lack of education and money to the world for us all to read! Congratulations!

      August 5, 2012 at 5:18 pm | Report abuse |
  15. banasy©

    For everyone caught in this debacle: I'm sorry.
    How companies can ruin people's financials in such a wholesale way is just beyond me...

    August 4, 2012 at 4:31 pm | Report abuse | Reply
    • vegaslad

      It was a computer problem. It's not like they planned to do this. How many people kept hitting the purchase tab over and over and over again trying to get a confirmation code???? I love Southwest Airlines, and use them all the time for business travel. Maybe they need to stop offering any super cheap flights, that result in people overloading the reservation system. They will fix the duplicate charges as quick as they can.

      August 4, 2012 at 6:02 pm | Report abuse |
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