This Just In
Southwest Airlines promo glitch charges customers for flights aplenty
August 4th, 2012
03:13 PM ET

Southwest Airlines promo glitch charges customers for flights aplenty

[Update: 4:40 p.m. ET] Southwest Airlines has updated their Facebook page with information for customers affected by a computer glitch that has caused excessive credit card charges for countless people taking part in a 24-hour deal on Friday, and according to our readers writing in, during normal transactions as well .

"Information and update for Customers who recently experienced multiple bookings in error:

The overwhelming response from Customers who took advantage of our August 3 limited time offer launched to celebrate three million Fans on Facebook, created website performance issues at various times during the day. We realize that some Customers were charged more than once for the same reservation and we want to ensure you that we have all hands on deck, actively working to process refunds for any duplicate charges incurred.

Here is a status of those efforts:

First, we want you to know that we are working to identify duplicate bookings and charges and are proactively cancelling those additional reservations, actively processing refunds to the Customer. In order to process the refunds as quickly as possible, we have called in additional staff to support these efforts.

For those Customers who used debit cards and have received overdraft fees as a result of the additional charges, we will process a reimbursement for all overdraft fees that were caused by duplicate charges from Southwest for a single purchase. If you incurred overdraft fees, please fax documentation of those fees via a letter from your bank or a copy of your account showing the fees to 877-506-0154.

Southwest Airlines is committed to providing Customers with exceptional service both online and onboard. It is our goal to resolve this issue as quickly as possible and minimize any inconvenience to you, our valued Customers."

When Southwest Airlines offered a limited-time promotion on Friday to celebrate reaching three million fans on Facebook, it seems they accidentally racked up duplicate charges on the credit cards of their loyal customers.

The LUZ2LIKE promo code was meant to offer customers 50% off when booking a round-trip with their "Wanna Get Away" fares during seven specific travel dates in the fall. The promo, which arrived by e-mail to customers, only lasted until midnight on Friday.

On Saturday, their Facebook page was flooded with differing stories describing the trials, unresolved issues and even a few happy endings for customers trying to shake off the excess charges. Some lucky folks even posted that they sailed on through the process without a glitch.

When Southwest became aware of the problem, they offered a statement on Twitter, and a similar, expanded version on their Facebook page.

"Thank you for your excitement in taking advantage of the limited-time offer we shared today in celebration of reaching three million Fans on Facebook. Due to the overwhelming response, we experienced some site performance issues at various times throughout the day. We apologize to our Customers for any inconvenience and are proactively cancelling any duplicate itineraries that may have occurred."

Bobi Fox, a customer who wanted to take advantage of the promo code, shared her experience with CNN. She purchased directly off of Southwest's website.

"Customers who purchased tonight got no tickets, no confirmation, and many, like me, were charged on their credit cards repeatedly until credit card companies stopped the purchase process – some customers say they have been called by their credit card companies questioning fraud purchases," she said. " My credit card might be typical, my purchase was repeated 9 times (cost in excess of $2300 for a one pair of round trip tickets from STL to SLC).  This is not unlike what everyone else is experiencing.  Current wait time hold with Southwest customer service:  More than two hours."

Southwest interacted with commenters to let them know that customer service representatives were working around the clock to help reverse the transactions and cancel the excess flights.

But that didn't soothe all of the complaints, and it seems that people are doing a lot of waiting - waiting for charges to be erased, flights to be cancelled and even ticket confirmations for the flights they want.

"I had $4000 limit on my card, I now have zero available because of 25 confirmations," John Seymour wrote on the airline's Facebook page. "I called when I was having errors, and the CS rep told me the website was slammed, and to keep hitting purchase and it would eventually go through. Looks like all of them went through.

"I waited almost three hours last night to speak to someone. Finally got someone on the phone, and I had to remember which specific flights I had picked so that she could look up the flights and cancel the duplicates. She had to send the confirmation for the one flight I did want twice before it ever made it to me. I woke up this morning to 25 or so confirmations, and 25 or so cancellation emails. The charges remain pending on my credit card, so I can't use that card to book my hotel room in Vegas for my trip. Thanks for ruining my Friday night. Wish I had never seen this deal. And I was so glad when you came to Atlanta...."

‎"36 confirmations," Bella Ventresca shared. "Over $7,000.00 in charges to my account, and 2 hours on the phone with SWA. I thought that this was just me, but apparently SOMEONE really dropped the ball here. PLUS it will take 7-10 days to process returns? Unacceptable."

One of the common threads of discord? Waiting on the phone for hours to speak with a customer service rep, and then being cut off the phone call when a human voice finally answered. The comments even spread to other activity on the page, like when Southwest changed their Facebook cover photo from the promotion to a banner showing the airline.

"The Flash Sale made a nightmare out of my day," June Wood wrote. "It just happened to be on a day that I needed to make arrangements but not one of the Flash dates. I was on hold the first time for 3 1/2 hours; then someone picked up the phone and click it was gone again. I tried numerous times throughout the day and evening I was put on hold again for 45 minutes. I was working on the booking from 6pm 8/3 until 2am 8/4. The reps seemed to be exhausted and not able to think clearly. Nice try but don't repeat."

Others were not amused when some Southwest fans began posting comments in support of the airline, such as "Best airline out there," and "I love Southwest."

"More disturbing than being charged $5000 dollars for a flight to Cleveland and waiting to see if I'm charged over limit fees as a result, is the number of people who are posting pointless "I love Southwest" comments or telling people not to be upset," Steve Kafkas wrote on the Facebook page."

"I'm a loyal Southwest customer, but at the moment I don't know that I would risk buying another ticket from Southwest. How about a statement with a few more specifics than "we're working on it" and that hours after the fact. For example, can people really cancel their flights online and get refunds? If so, why not post that here or on your website? If not, then tell people, because there are people suggesting it on this page."

Because of being charged multiple times, sometimes upwards of 30 separate occasions, customers complained that the strain on their credit cards for the unexpected charges had a domino effect on their finances.

"I was sympathic [sic] to the situation before I actually spoke with a rep from Southwest who said, there is nothing she can do...southwest will refund the charges when they get to it and it will take 8 -10 business days before I get my money back and now I have to call customer relations to get the overlimit fees back, and I was charged interest on the $1400 on the duplicate charges and I have to pay for the long distance fees to call customer relations as they do not have a 1-800 number...SERIOUSLY?!?!? Are you freaking kidding me?" Suzanne Worrell wrote in a blazing post.

"You guys screwed up, took MY money through no fault of my own and now you are telling me I have to work to get it back and I am gonna be out more money??? For a company that prides itself on customer service you guys are falling on your face!! I spent over 5 hours last night on hold just to be disconnected, I can't buy groceries or gas because you guys have taken all of my money and there is nothing you can do about it??? This is CRIMINAL!!! I get there was a glitch but compensate me, fix it, don't tell me I have to call someone else on Monday to get it fixed! I am so disappointed and angry at Southwest!"

People also complained in their comments about not receiving the LUZ2LIKE email promotion to even know about the sale, and that because of the glitch, Southwest should extend the promotion. Others immediately responded by saying they were lucky they didn't receive the promotion because of the charge errors that resulted for many of them.

Teri Landrum shared her experience on the Facebook page for how to try cancelling the flights online, but other users said that the site hasn't been working for them.

"Hopefully this will help someone – Go to southwest.com, log in to RR Account, click My Account link under "Hello Teri", click View All next to Upcoming Trips, click Cancel Reservation, Under Travel Funds, it should say "Refundable" and the $ amount." Landrum wrote. "Select "Request a Refund", then click Yes, Cancel. When you go to cancel the next one, make sure you select the next one in the list because the list doesn't remove your cancelled ones and when you have 17 to cancel, it can get confusing."

Perhaps the complaint that resonates the most is how Southwest's customers felt punished, rather than rewarded, for being fans of the airline.

"I appreciate your generous sale but this is the last time I will ever fly southwest," Christine Ylan Ho wrote. "Maybe you've made this mistake yesterday but the lesson here is how you've dealt with it, which is poorly. Good intentions but you should have been prepared to deal with the ramifications of charging thousands of dollars, especially to those who need access to that money to survive. Egregious really. IMPROVE YOUR RESPONSE TO THIS KIND OF CRISIS. I do not like your facebook page."

Readers have also written in, telling CNN that the problem is not solely aligned with the promotion.

"I bought a one-way ticket at the regular price, and got 14 confirmations and 14 charges on my credit card," Cathy Gallagher commented. "SWA hung up on me after a 3 hour wait. I am much more concerned about the national security implications of the problem than the overcharges. What kind of computer system can confirm me 14 times on the same flight? How do they know who is actually on those planes?"

Are you having issues with the Southwest promo? Let us know in the comments below. And if you are with Southwest and want to add to the conversation, our audience would like to hear what you have to say, too.

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Filed under: Air travel • Travel
soundoff (406 Responses)
  1. BrandonT

    Do people not use common sense these days! Do you really need to put Disclaimers on EVERY SINGLE thing someone does in there life?! Mistakes happen, Get over it! Next time YOU make a mistake, say, drop a bowl and it shatters, im gonna make sure CNN goes postal on you for doing such a horrible thing! NOTHING IS PERFECT, Mistakes happen and they are doing everything they can WITHIN THE LIMITS OF THE BANKING SYSTEM, to make sure you get back what you deserve and then some! IF you are seriously gonna get this upset, i invite you to DO THERE JOB FOR THEM AND BETTER!

    Maybe you should all go live in a BUBBLE if you can't handle Mistakes ok? People wonder why i live my life so care free and peaceful and never get stressed. I think about how i would feel in there shoe's, you act like they did this on purpose.

    August 5, 2012 at 1:52 pm | Report abuse | Reply
  2. Randall "Texrat" Arnold

    A few additional lines of code in their registration system would have prevented multiple registrations. Seriously. That sort of checking is normal coding practice and just plain common sense.

    August 5, 2012 at 1:54 pm | Report abuse | Reply
    • Lori

      Hi Randall - I agree. It sounds like a programming issue and not a site performance issue. I'm not in IT, but with a site performance issue, the site is slow or unreachable. Multiple charges means that the programming was not done correctly and not checked. Southwest needs to come up with better explanation and provide more transparency.

      August 5, 2012 at 2:08 pm | Report abuse |
  3. Bee

    Stay home and read a good book!

    August 5, 2012 at 1:55 pm | Report abuse | Reply
    • Jerry

      I agree...stay at home..read a book or watch old movies...that cost $0 in overcharges.

      August 5, 2012 at 2:45 pm | Report abuse |
  4. Ralph in Orange Park, FL

    Southworst the flying Walmart strikes again.

    August 5, 2012 at 2:10 pm | Report abuse | Reply
  5. Ryan

    Need a new promo? Why not Zoidberg?

    August 5, 2012 at 2:18 pm | Report abuse | Reply
  6. dajowi

    I've never flown Southwest Air. I have seen the TV program AIRLINE which highlights them. I will never fly Southwest Air.

    August 5, 2012 at 2:30 pm | Report abuse | Reply
    • Flyer

      dajowi... it can happen with any airlines, bus, boat or train transportation. So you better get ready to to walk!!!

      August 5, 2012 at 4:08 pm | Report abuse |
  7. Robert H. Beeman

    SouthWest won't be refunding any money. They are broke. The excess charges collected will be used to pay "golden parachutes" for executives or to pay off other creditors. Remember MF Global and the "missing" 1.6 billion dollars of customer money misssing?

    In my opinion, this was intentional and criminal.

    August 5, 2012 at 2:57 pm | Report abuse | Reply
    • James

      Golden Parachutes............? Southwest will make things right, I used to work for them, one of the best companies to work for didn't get to be that way by stealing money. SWA isn't like MF Global, you obviously don't know the company very well to make that kind of stupid comment Mr. Beeman.

      August 5, 2012 at 3:28 pm | Report abuse |
    • Bill

      What a totally boneheadely ridiculous comment. Obviously you don't know SQUAT about Southwest Airlines. I wish they could target morons like you for defamation. Southwest screwed up, they admitted it, they proactivelly got out in front and started to identify problem bookins. I think they were pretty spot-on in handling an admittedly bad error.

      August 5, 2012 at 4:13 pm | Report abuse |
    • borntothebreed7

      And your opinion is worthless. You don't have a CLUE what you're talking about. You might as well be standing in the street waving a sign that says "The sky is falling."

      Uneducated, unintelligent and uninformed people should really just keep their mouths shut.

      August 5, 2012 at 4:47 pm | Report abuse |
  8. Luv2fly

    Unfortunately, this has been long coming. I've had several problems in the past with Southwest. While Southwest may offer low fares I've asked myself is the money saved worth the agony and frustration when they make a huge mistake like this? I too got the promotional email but decided against it. I rather pAAy a little more for airfare and avoid these challenges.

    August 5, 2012 at 3:02 pm | Report abuse | Reply
  9. Smart Human

    Computers are never wrong...It says so on the internet.

    August 5, 2012 at 3:08 pm | Report abuse | Reply
  10. Rodzoom

    Had to buy a ticket for a new job, the job was cancelled and asked Southwest for a refund.

    Was told that I could not get a refund as this was Southwest policy.

    Now Southwest will break its policy to cover it errors for muli-booking.

    A free ticket will not cover my bills (apartment due on monday) or pay for gas now.

    Southwest should cancel ALL the booking and free up the cards lockup by them.

    If you think is not possible, think about when all flights were grounded after 9/11.

    August 5, 2012 at 3:08 pm | Report abuse | Reply
    • Jim P.

      I take it you do not understand the difference between "I bought a non-refundable ticket and changed my mind" and "They charged me 17 times for one ticket and are now correcting their error?

      August 5, 2012 at 3:45 pm | Report abuse |
    • borntothebreed7

      ANYONE who has to travel for business knows not to buy non-refundable tickets. If you don't know that, you're not smart enough to hold a job.

      Oh, and anyone with even half a brain knows that there are these things called "contracts." If you take a job that involves you spending your own money, you get a signed contract before you spend a penny. That way, when they job is "cancelled," the client or employer is responsible for any money already spent.

      So you bought a non-refundable ticket, didn't know whether you actually had a job, and didn't have any sort of agreement on paper. And you're blaming Southwest for your problems? You just need to work at Taco Bell and be grateful that there are jobs available for people of very low IQ.

      August 5, 2012 at 4:57 pm | Report abuse |
  11. Scott

    This going to cost Southwest millions, if not billions of dollars to fix. I am sure lawsuits are starting to line up. Southwest can take your money with no proof, but they want proof to give it back to you! SOUTHWEST YOU GUYS SUCK !!!!!

    August 5, 2012 at 3:20 pm | Report abuse | Reply
    • My Name Is Kenny

      I go greyhound, because I'm a hick.

      August 5, 2012 at 4:56 pm | Report abuse |
    • Thank you

      Thanks Scott and Victoria! With you not flying SWA, I won't have to breath your second hand air and risk lowering my iq.

      August 5, 2012 at 6:10 pm | Report abuse |
  12. Because You're A Simpleton

    Because you're a simpelton and a troll. Pipe down.

    August 5, 2012 at 3:24 pm | Report abuse | Reply
  13. Because

    Because you are a simpleton and a hijacking troll, that's why.

    August 5, 2012 at 3:27 pm | Report abuse | Reply
  14. Because

    Hey, maybe if you posted under your own name and didn't hijack other names you wouldn't be too scared, trollie.

    August 5, 2012 at 3:29 pm | Report abuse | Reply
  15. WOw

    This is why I do big purchases on my auxillary checking account. I write larger checks from there too. That way the normal little things like my mortgage never have to worry.

    August 5, 2012 at 3:34 pm | Report abuse | Reply
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