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Southwest Airlines promo glitch charges customers for flights aplenty
August 4th, 2012
03:13 PM ET

Southwest Airlines promo glitch charges customers for flights aplenty

[Update: 4:40 p.m. ET] Southwest Airlines has updated their Facebook page with information for customers affected by a computer glitch that has caused excessive credit card charges for countless people taking part in a 24-hour deal on Friday, and according to our readers writing in, during normal transactions as well .

"Information and update for Customers who recently experienced multiple bookings in error:

The overwhelming response from Customers who took advantage of our August 3 limited time offer launched to celebrate three million Fans on Facebook, created website performance issues at various times during the day. We realize that some Customers were charged more than once for the same reservation and we want to ensure you that we have all hands on deck, actively working to process refunds for any duplicate charges incurred.

Here is a status of those efforts:

First, we want you to know that we are working to identify duplicate bookings and charges and are proactively cancelling those additional reservations, actively processing refunds to the Customer. In order to process the refunds as quickly as possible, we have called in additional staff to support these efforts.

For those Customers who used debit cards and have received overdraft fees as a result of the additional charges, we will process a reimbursement for all overdraft fees that were caused by duplicate charges from Southwest for a single purchase. If you incurred overdraft fees, please fax documentation of those fees via a letter from your bank or a copy of your account showing the fees to 877-506-0154.

Southwest Airlines is committed to providing Customers with exceptional service both online and onboard. It is our goal to resolve this issue as quickly as possible and minimize any inconvenience to you, our valued Customers."

When Southwest Airlines offered a limited-time promotion on Friday to celebrate reaching three million fans on Facebook, it seems they accidentally racked up duplicate charges on the credit cards of their loyal customers.

The LUZ2LIKE promo code was meant to offer customers 50% off when booking a round-trip with their "Wanna Get Away" fares during seven specific travel dates in the fall. The promo, which arrived by e-mail to customers, only lasted until midnight on Friday.

On Saturday, their Facebook page was flooded with differing stories describing the trials, unresolved issues and even a few happy endings for customers trying to shake off the excess charges. Some lucky folks even posted that they sailed on through the process without a glitch.

When Southwest became aware of the problem, they offered a statement on Twitter, and a similar, expanded version on their Facebook page.

"Thank you for your excitement in taking advantage of the limited-time offer we shared today in celebration of reaching three million Fans on Facebook. Due to the overwhelming response, we experienced some site performance issues at various times throughout the day. We apologize to our Customers for any inconvenience and are proactively cancelling any duplicate itineraries that may have occurred."

Bobi Fox, a customer who wanted to take advantage of the promo code, shared her experience with CNN. She purchased directly off of Southwest's website.

"Customers who purchased tonight got no tickets, no confirmation, and many, like me, were charged on their credit cards repeatedly until credit card companies stopped the purchase process – some customers say they have been called by their credit card companies questioning fraud purchases," she said. " My credit card might be typical, my purchase was repeated 9 times (cost in excess of $2300 for a one pair of round trip tickets from STL to SLC).  This is not unlike what everyone else is experiencing.  Current wait time hold with Southwest customer service:  More than two hours."

Southwest interacted with commenters to let them know that customer service representatives were working around the clock to help reverse the transactions and cancel the excess flights.

But that didn't soothe all of the complaints, and it seems that people are doing a lot of waiting - waiting for charges to be erased, flights to be cancelled and even ticket confirmations for the flights they want.

"I had $4000 limit on my card, I now have zero available because of 25 confirmations," John Seymour wrote on the airline's Facebook page. "I called when I was having errors, and the CS rep told me the website was slammed, and to keep hitting purchase and it would eventually go through. Looks like all of them went through.

"I waited almost three hours last night to speak to someone. Finally got someone on the phone, and I had to remember which specific flights I had picked so that she could look up the flights and cancel the duplicates. She had to send the confirmation for the one flight I did want twice before it ever made it to me. I woke up this morning to 25 or so confirmations, and 25 or so cancellation emails. The charges remain pending on my credit card, so I can't use that card to book my hotel room in Vegas for my trip. Thanks for ruining my Friday night. Wish I had never seen this deal. And I was so glad when you came to Atlanta...."

‎"36 confirmations," Bella Ventresca shared. "Over $7,000.00 in charges to my account, and 2 hours on the phone with SWA. I thought that this was just me, but apparently SOMEONE really dropped the ball here. PLUS it will take 7-10 days to process returns? Unacceptable."

One of the common threads of discord? Waiting on the phone for hours to speak with a customer service rep, and then being cut off the phone call when a human voice finally answered. The comments even spread to other activity on the page, like when Southwest changed their Facebook cover photo from the promotion to a banner showing the airline.

"The Flash Sale made a nightmare out of my day," June Wood wrote. "It just happened to be on a day that I needed to make arrangements but not one of the Flash dates. I was on hold the first time for 3 1/2 hours; then someone picked up the phone and click it was gone again. I tried numerous times throughout the day and evening I was put on hold again for 45 minutes. I was working on the booking from 6pm 8/3 until 2am 8/4. The reps seemed to be exhausted and not able to think clearly. Nice try but don't repeat."

Others were not amused when some Southwest fans began posting comments in support of the airline, such as "Best airline out there," and "I love Southwest."

"More disturbing than being charged $5000 dollars for a flight to Cleveland and waiting to see if I'm charged over limit fees as a result, is the number of people who are posting pointless "I love Southwest" comments or telling people not to be upset," Steve Kafkas wrote on the Facebook page."

"I'm a loyal Southwest customer, but at the moment I don't know that I would risk buying another ticket from Southwest. How about a statement with a few more specifics than "we're working on it" and that hours after the fact. For example, can people really cancel their flights online and get refunds? If so, why not post that here or on your website? If not, then tell people, because there are people suggesting it on this page."

Because of being charged multiple times, sometimes upwards of 30 separate occasions, customers complained that the strain on their credit cards for the unexpected charges had a domino effect on their finances.

"I was sympathic [sic] to the situation before I actually spoke with a rep from Southwest who said, there is nothing she can do...southwest will refund the charges when they get to it and it will take 8 -10 business days before I get my money back and now I have to call customer relations to get the overlimit fees back, and I was charged interest on the $1400 on the duplicate charges and I have to pay for the long distance fees to call customer relations as they do not have a 1-800 number...SERIOUSLY?!?!? Are you freaking kidding me?" Suzanne Worrell wrote in a blazing post.

"You guys screwed up, took MY money through no fault of my own and now you are telling me I have to work to get it back and I am gonna be out more money??? For a company that prides itself on customer service you guys are falling on your face!! I spent over 5 hours last night on hold just to be disconnected, I can't buy groceries or gas because you guys have taken all of my money and there is nothing you can do about it??? This is CRIMINAL!!! I get there was a glitch but compensate me, fix it, don't tell me I have to call someone else on Monday to get it fixed! I am so disappointed and angry at Southwest!"

People also complained in their comments about not receiving the LUZ2LIKE email promotion to even know about the sale, and that because of the glitch, Southwest should extend the promotion. Others immediately responded by saying they were lucky they didn't receive the promotion because of the charge errors that resulted for many of them.

Teri Landrum shared her experience on the Facebook page for how to try cancelling the flights online, but other users said that the site hasn't been working for them.

"Hopefully this will help someone – Go to southwest.com, log in to RR Account, click My Account link under "Hello Teri", click View All next to Upcoming Trips, click Cancel Reservation, Under Travel Funds, it should say "Refundable" and the $ amount." Landrum wrote. "Select "Request a Refund", then click Yes, Cancel. When you go to cancel the next one, make sure you select the next one in the list because the list doesn't remove your cancelled ones and when you have 17 to cancel, it can get confusing."

Perhaps the complaint that resonates the most is how Southwest's customers felt punished, rather than rewarded, for being fans of the airline.

"I appreciate your generous sale but this is the last time I will ever fly southwest," Christine Ylan Ho wrote. "Maybe you've made this mistake yesterday but the lesson here is how you've dealt with it, which is poorly. Good intentions but you should have been prepared to deal with the ramifications of charging thousands of dollars, especially to those who need access to that money to survive. Egregious really. IMPROVE YOUR RESPONSE TO THIS KIND OF CRISIS. I do not like your facebook page."

Readers have also written in, telling CNN that the problem is not solely aligned with the promotion.

"I bought a one-way ticket at the regular price, and got 14 confirmations and 14 charges on my credit card," Cathy Gallagher commented. "SWA hung up on me after a 3 hour wait. I am much more concerned about the national security implications of the problem than the overcharges. What kind of computer system can confirm me 14 times on the same flight? How do they know who is actually on those planes?"

Are you having issues with the Southwest promo? Let us know in the comments below. And if you are with Southwest and want to add to the conversation, our audience would like to hear what you have to say, too.

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Filed under: Air travel • Travel
soundoff (406 Responses)
  1. Cigar Smoker

    Note to self: When purchasing a ticket on Southwest use a pre-paid credit card with a set limit... Or select another air carrier...

    August 4, 2012 at 4:34 pm | Report abuse | Reply
    • vegaslad

      As a customer of SWA for Decades, this is the first time I have heard of this issue with Southwest.....so maybe
      cut they some slack. I have had duplicate charges many times buying from AT&T and Apple. Computers have problems when they get 1000% increases in traffic.

      August 4, 2012 at 6:05 pm | Report abuse |
  2. Sherry

    i had this happen with booking a flight on line with Delta...they charged me 4 times for the same set of tickets. it took 10 days to clear it up..meantime, I had to send in more money to my credit card company so I could use my card...

    August 4, 2012 at 4:39 pm | Report abuse | Reply
  3. Shep

    Rule 1 – Never use a debit card from a bank. If an error is made that money come instantly out of your checking account and it can take days to get it straightened out and the money put back in your account. Rule 2 – Get a no fee credit card for your daily purchases like gas, groceries, etc and pay that card off in full every month instead of using a debit card. Rule 3- Have a seperate credit card that is used just for internet purchases so that if anything goes wrong it does not affect your main card used to make daily purchases.

    August 4, 2012 at 4:40 pm | Report abuse | Reply
    • banasy©

      Good advice; I don't own a debit card, and I don't ever intend to.
      Call me old-fashioned; I've seen too many things go wrong.
      You know what I use?
      Cash or a check; if I hold up the line, oh well.
      I have a CC, I use it mainly for reserving hotels, where I will pay cash for the room.

      August 4, 2012 at 4:51 pm | Report abuse |
  4. Edward

    The only problem with filing a lawsuit is that you'll need to know which law they have broken. If you can find something that a judge can rule on, then you'll have something to work with. Someone needs to get a lawyer to weight in and let people know if they have a cause of action for which relief can be granted.

    August 4, 2012 at 4:43 pm | Report abuse | Reply
  5. banasy©

    Just a question: didn't SWA think anything of booking 4000 ( (supposed)people for one flight?
    I mean, really now...

    August 4, 2012 at 5:01 pm | Report abuse | Reply
  6. Elvis

    I flew SW airlines once. I'm telling you ONCE buddy and that was the end of it. That airline is so bad I'd rather fly with Amelia Earheart than set foot on one of their planes. Sorry Amelia... I hope she didn't hear, she's not standing that far away fromm me. Uh thank you very much.

    August 4, 2012 at 5:02 pm | Report abuse | Reply
    • Jetranger

      Elvis your a Hound Dog !!

      August 5, 2012 at 11:18 am | Report abuse |
  7. Cathy Gallagher

    Ashley, please know that the problem is not just with the promotion. I bought a one-way ticket at the regular price, and got 14 confirmations and 14 charges on my credit card. SWA hung up on me after a 3 hour wait. I am much more concerned about the national security implications of the problem than the overcharges. What kind of computer system can confirm me 14 times on the same flight? How do they know who is actually on those planes?

    August 4, 2012 at 5:03 pm | Report abuse | Reply
    • StricklandCNN

      Thanks for letting me know, Cathy!

      August 4, 2012 at 5:11 pm | Report abuse |
    • bkedwards

      Omigosh Cathy! Thanks for raising that issue. It hadn't occurred to me. It would seem like every airline should have some sort of mechanism for avoiding this.

      August 6, 2012 at 10:44 am | Report abuse |
  8. Cted

    I'm betting that this was not entirely their fault. I bet it was caused by a slowdown in processing/internet service becuase of the traffic to the site for the discounted fares resulting in extremely log times between clicking checkout and getting a response. This probably resulted in people thinking it was stuck, clicking the back button and charging themselves again for the tickets. This is the most common way duplicate charges occur online. It's an old problem that SWA should probably have had checks for but some blame probably rests with people clicking themselves a bunch of charges. SWA is fixing the problem but it is likely not criminal and not even fraud. If you go through the checkout line at your store, pay, take the same items back into the store and go through the line again and pay for them you get charged twice.... the store won't stop you. Most online checkouts do have checks in place but apparently it can get overwhelmed.

    August 4, 2012 at 5:10 pm | Report abuse | Reply
  9. Jonathan

    I tried booking a flight wih the sale. The discount code wouldn't work when I tried booking the flight. Tried to call customer service with no sucess. Then the sale was discontinued over an hour before the midnight deadline on the West Coast. Well after midnight, I got through to customer service and they told me to call back Monday morning. I hope they honor their word.

    August 4, 2012 at 5:14 pm | Report abuse | Reply
    • jt

      Only $55 bucks per flight! Nice!

      August 5, 2012 at 9:33 pm | Report abuse |
  10. E T Hallett

    Not to "brag" or anything, but when I awoke this morning there were no less than 90 (ninety!) email confirmations, with related charges of well over $5,000, for my single, solitary round trip. Fortunately, my credit card bank was already aware of the problem since Southwest had notified them to expect lots of calls. No kidding.

    August 4, 2012 at 5:15 pm | Report abuse | Reply
  11. dahditdah

    Some companies are even trying to buy legislation to require your bank account number to do business with them, as not everyone volunteers to participate in the 'convenience of autopay'. If you think an unintended charge to your account is bad, wait until it's a deliberately criminal enterprise by some rouge insider.

    August 4, 2012 at 5:20 pm | Report abuse | Reply
  12. DontHammerThatButton

    Sounds like the website didn't lockout the order button and if users pressed the order button more than once it would make duplicate orders. Many online sites specifically say do not press the order button more than once and many more advanced ones take you away from the page the moment you press the button to prevent such issues.

    August 4, 2012 at 5:29 pm | Report abuse | Reply
    • jaxgrampy

      I absolutely NEVER press a submit button more than once, and I certainly didn't last night. They still rang up 39 charges, putting me nearly $10K overlimit, for 17 confirmations of 3 variations on the same flight. So guess again.

      August 4, 2012 at 9:09 pm | Report abuse |
  13. Martin

    Most purchase websites tell you to only hit "Submit" once, likely the case with Southwest as well.

    If customers hit "Submit" multiple times because of website issues, they should definitely be refunded, but shouldn't really complain.

    My thoughts are with Southwest Call Center reps today, who must all be super busy. Keep your heads up guys and gals, and remember, it's just airline tickets.

    August 4, 2012 at 5:36 pm | Report abuse | Reply
  14. joe

    Come on people. Stop using a debit card for purchases because you have little to no protection of your money in the event of an error just like this one. This has been known by the vast majority of smart people for years.

    Use a CC and pay it off at the end of the month.

    August 4, 2012 at 5:48 pm | Report abuse | Reply
    • Keith

      some of us don't use credit

      August 4, 2012 at 6:11 pm | Report abuse |
    • Sagebrush Shorty

      True.

      August 4, 2012 at 6:22 pm | Report abuse |
  15. Frank

    Sounds like the old, click submit and wait for your order confirmation to appear. This may take a minute or so – please do not click submit while we are processing your order, or else you may be charged multiple times.

    Bad web design is a sad, sad thing.

    August 4, 2012 at 5:49 pm | Report abuse | Reply
    • Phil C

      No, it was click to purchase and then getting an "undefined error" with a phone number to call a SWA agent. The button was greyed out during processing. People either ignored the message to call or couldn't get through because the lines were jammed and continued pressing the purchase button after each error message. I know because that is what I experienced but I stopped after 3 attempts. People with huge numbers of charges basically let greed (trying to get the promotion fare) overpower their common sense.

      August 4, 2012 at 6:09 pm | Report abuse |
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