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Southwest Airlines promo glitch charges customers for flights aplenty
August 4th, 2012
03:13 PM ET

Southwest Airlines promo glitch charges customers for flights aplenty

[Update: 4:40 p.m. ET] Southwest Airlines has updated their Facebook page with information for customers affected by a computer glitch that has caused excessive credit card charges for countless people taking part in a 24-hour deal on Friday, and according to our readers writing in, during normal transactions as well .

"Information and update for Customers who recently experienced multiple bookings in error:

The overwhelming response from Customers who took advantage of our August 3 limited time offer launched to celebrate three million Fans on Facebook, created website performance issues at various times during the day. We realize that some Customers were charged more than once for the same reservation and we want to ensure you that we have all hands on deck, actively working to process refunds for any duplicate charges incurred.

Here is a status of those efforts:

First, we want you to know that we are working to identify duplicate bookings and charges and are proactively cancelling those additional reservations, actively processing refunds to the Customer. In order to process the refunds as quickly as possible, we have called in additional staff to support these efforts.

For those Customers who used debit cards and have received overdraft fees as a result of the additional charges, we will process a reimbursement for all overdraft fees that were caused by duplicate charges from Southwest for a single purchase. If you incurred overdraft fees, please fax documentation of those fees via a letter from your bank or a copy of your account showing the fees to 877-506-0154.

Southwest Airlines is committed to providing Customers with exceptional service both online and onboard. It is our goal to resolve this issue as quickly as possible and minimize any inconvenience to you, our valued Customers."

When Southwest Airlines offered a limited-time promotion on Friday to celebrate reaching three million fans on Facebook, it seems they accidentally racked up duplicate charges on the credit cards of their loyal customers.

The LUZ2LIKE promo code was meant to offer customers 50% off when booking a round-trip with their "Wanna Get Away" fares during seven specific travel dates in the fall. The promo, which arrived by e-mail to customers, only lasted until midnight on Friday.

On Saturday, their Facebook page was flooded with differing stories describing the trials, unresolved issues and even a few happy endings for customers trying to shake off the excess charges. Some lucky folks even posted that they sailed on through the process without a glitch.

When Southwest became aware of the problem, they offered a statement on Twitter, and a similar, expanded version on their Facebook page.

"Thank you for your excitement in taking advantage of the limited-time offer we shared today in celebration of reaching three million Fans on Facebook. Due to the overwhelming response, we experienced some site performance issues at various times throughout the day. We apologize to our Customers for any inconvenience and are proactively cancelling any duplicate itineraries that may have occurred."

Bobi Fox, a customer who wanted to take advantage of the promo code, shared her experience with CNN. She purchased directly off of Southwest's website.

"Customers who purchased tonight got no tickets, no confirmation, and many, like me, were charged on their credit cards repeatedly until credit card companies stopped the purchase process – some customers say they have been called by their credit card companies questioning fraud purchases," she said. " My credit card might be typical, my purchase was repeated 9 times (cost in excess of $2300 for a one pair of round trip tickets from STL to SLC).  This is not unlike what everyone else is experiencing.  Current wait time hold with Southwest customer service:  More than two hours."

Southwest interacted with commenters to let them know that customer service representatives were working around the clock to help reverse the transactions and cancel the excess flights.

But that didn't soothe all of the complaints, and it seems that people are doing a lot of waiting - waiting for charges to be erased, flights to be cancelled and even ticket confirmations for the flights they want.

"I had $4000 limit on my card, I now have zero available because of 25 confirmations," John Seymour wrote on the airline's Facebook page. "I called when I was having errors, and the CS rep told me the website was slammed, and to keep hitting purchase and it would eventually go through. Looks like all of them went through.

"I waited almost three hours last night to speak to someone. Finally got someone on the phone, and I had to remember which specific flights I had picked so that she could look up the flights and cancel the duplicates. She had to send the confirmation for the one flight I did want twice before it ever made it to me. I woke up this morning to 25 or so confirmations, and 25 or so cancellation emails. The charges remain pending on my credit card, so I can't use that card to book my hotel room in Vegas for my trip. Thanks for ruining my Friday night. Wish I had never seen this deal. And I was so glad when you came to Atlanta...."

‎"36 confirmations," Bella Ventresca shared. "Over $7,000.00 in charges to my account, and 2 hours on the phone with SWA. I thought that this was just me, but apparently SOMEONE really dropped the ball here. PLUS it will take 7-10 days to process returns? Unacceptable."

One of the common threads of discord? Waiting on the phone for hours to speak with a customer service rep, and then being cut off the phone call when a human voice finally answered. The comments even spread to other activity on the page, like when Southwest changed their Facebook cover photo from the promotion to a banner showing the airline.

"The Flash Sale made a nightmare out of my day," June Wood wrote. "It just happened to be on a day that I needed to make arrangements but not one of the Flash dates. I was on hold the first time for 3 1/2 hours; then someone picked up the phone and click it was gone again. I tried numerous times throughout the day and evening I was put on hold again for 45 minutes. I was working on the booking from 6pm 8/3 until 2am 8/4. The reps seemed to be exhausted and not able to think clearly. Nice try but don't repeat."

Others were not amused when some Southwest fans began posting comments in support of the airline, such as "Best airline out there," and "I love Southwest."

"More disturbing than being charged $5000 dollars for a flight to Cleveland and waiting to see if I'm charged over limit fees as a result, is the number of people who are posting pointless "I love Southwest" comments or telling people not to be upset," Steve Kafkas wrote on the Facebook page."

"I'm a loyal Southwest customer, but at the moment I don't know that I would risk buying another ticket from Southwest. How about a statement with a few more specifics than "we're working on it" and that hours after the fact. For example, can people really cancel their flights online and get refunds? If so, why not post that here or on your website? If not, then tell people, because there are people suggesting it on this page."

Because of being charged multiple times, sometimes upwards of 30 separate occasions, customers complained that the strain on their credit cards for the unexpected charges had a domino effect on their finances.

"I was sympathic [sic] to the situation before I actually spoke with a rep from Southwest who said, there is nothing she can do...southwest will refund the charges when they get to it and it will take 8 -10 business days before I get my money back and now I have to call customer relations to get the overlimit fees back, and I was charged interest on the $1400 on the duplicate charges and I have to pay for the long distance fees to call customer relations as they do not have a 1-800 number...SERIOUSLY?!?!? Are you freaking kidding me?" Suzanne Worrell wrote in a blazing post.

"You guys screwed up, took MY money through no fault of my own and now you are telling me I have to work to get it back and I am gonna be out more money??? For a company that prides itself on customer service you guys are falling on your face!! I spent over 5 hours last night on hold just to be disconnected, I can't buy groceries or gas because you guys have taken all of my money and there is nothing you can do about it??? This is CRIMINAL!!! I get there was a glitch but compensate me, fix it, don't tell me I have to call someone else on Monday to get it fixed! I am so disappointed and angry at Southwest!"

People also complained in their comments about not receiving the LUZ2LIKE email promotion to even know about the sale, and that because of the glitch, Southwest should extend the promotion. Others immediately responded by saying they were lucky they didn't receive the promotion because of the charge errors that resulted for many of them.

Teri Landrum shared her experience on the Facebook page for how to try cancelling the flights online, but other users said that the site hasn't been working for them.

"Hopefully this will help someone – Go to southwest.com, log in to RR Account, click My Account link under "Hello Teri", click View All next to Upcoming Trips, click Cancel Reservation, Under Travel Funds, it should say "Refundable" and the $ amount." Landrum wrote. "Select "Request a Refund", then click Yes, Cancel. When you go to cancel the next one, make sure you select the next one in the list because the list doesn't remove your cancelled ones and when you have 17 to cancel, it can get confusing."

Perhaps the complaint that resonates the most is how Southwest's customers felt punished, rather than rewarded, for being fans of the airline.

"I appreciate your generous sale but this is the last time I will ever fly southwest," Christine Ylan Ho wrote. "Maybe you've made this mistake yesterday but the lesson here is how you've dealt with it, which is poorly. Good intentions but you should have been prepared to deal with the ramifications of charging thousands of dollars, especially to those who need access to that money to survive. Egregious really. IMPROVE YOUR RESPONSE TO THIS KIND OF CRISIS. I do not like your facebook page."

Readers have also written in, telling CNN that the problem is not solely aligned with the promotion.

"I bought a one-way ticket at the regular price, and got 14 confirmations and 14 charges on my credit card," Cathy Gallagher commented. "SWA hung up on me after a 3 hour wait. I am much more concerned about the national security implications of the problem than the overcharges. What kind of computer system can confirm me 14 times on the same flight? How do they know who is actually on those planes?"

Are you having issues with the Southwest promo? Let us know in the comments below. And if you are with Southwest and want to add to the conversation, our audience would like to hear what you have to say, too.

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Filed under: Air travel • Travel
soundoff (406 Responses)
  1. dazzle ©

    @little mister, there are programs available now to help people get over their fear of flying. I can put the link on here for you but you'd have to give away the closest airport to you. I'm glad your cats get along with your dog. I have 2 of my own who will be 4 soon and my daughter has 2 of hers who are staying with me for awhile. All of them are from the same litter. They are crazy and never settle down until night. Thankfully they sleep all night.

    August 4, 2012 at 10:54 pm | Report abuse | Reply
  2. debbie

    Southwest is demonstrating oh so rarely seen corporate behavior – grace – in their efforts to rectify the error. While I certainly do understand the concern by customers, some of them are behaving the way so many of us ordinary folk do when confronted with situations that concern our dwindling supply of hard-earned money – they're breaking out the torches and pitchforks.

    August 4, 2012 at 10:54 pm | Report abuse | Reply
    • Rascal Rabble

      pitchforks and torches...lol..all they need is 1800-number to their state attorney general office...and file a complaint compelling the office to act..

      August 4, 2012 at 11:15 pm | Report abuse |
  3. macky

    wanna get away?

    August 4, 2012 at 10:55 pm | Report abuse | Reply
  4. sam

    Keep hiring programmers in India...you get what you pay for.

    August 4, 2012 at 10:56 pm | Report abuse | Reply
    • telveer

      Do you have good programmers in America? All I find are dim-witted sales/marketing guys who would not know the diff between java and perl. The only good programmers that are willing to work are the ones from overseas

      August 4, 2012 at 11:01 pm | Report abuse |
  5. Angel1098

    So much for the 3 million facebook fans...I'm sure that dropped condiderably. I feel for these individuals.

    August 4, 2012 at 10:57 pm | Report abuse | Reply
  6. Rascal Rabble

    lil mister...don't be fool...they done got their drink and pills on...before they boarded the plane!

    August 4, 2012 at 10:58 pm | Report abuse | Reply
  7. telveer

    Here is a tip: If you want your money back real fast (I can understand how this can be a major inconvenience to someone that had their card maxed out and can not make any other purchases), call your credit card company and report all the charges as fraudulent .. in a way they are. Many credit card companies offer 0 fraud liability and return the funds almost immediately. Let Southwest sort it out at a later date.

    August 4, 2012 at 10:59 pm | Report abuse | Reply
    • Buddy Knight

      Call my bank? THEY contacted me!!!!

      And I had the money for the "unauthorized" charges back in my account in minutes!

      August 4, 2012 at 11:08 pm | Report abuse |
    • momzna

      Exactly! Credit card charge back is the way to go. That will teach them a lesson.

      Speaking of good programmers in America, they just don't want to work for $10/hour.
      By the way, I am looking for $1/gallon gasoline. Do you know where I can find it?

      August 4, 2012 at 11:21 pm | Report abuse |
    • Dustin

      By claiming the charges as fraud it will delay getting the funds back faster. Plus your credit card number will need to be changed to prevent additional charges. You can request to have the authorizations removed by the bank. That will be the quickest way to procure the available credit back on your card so you can continue to use your card. Authorizations do not accrue interest charges either so there will be no financial impact there. More than likely the charges will not post to the credit card, especially if Southwest simply does a post void for the transaction. It will just fall of in the same manner as a gas station authorization.

      August 5, 2012 at 12:18 am | Report abuse |
  8. Mary

    Lo, @ Rascal Rabble, So true... they live in their little bubble of ignorance, "It couldn't happen to me."
    @ little mister©, There is a reason for that old adage... "better to be safe than sorry." ;)

    August 4, 2012 at 11:02 pm | Report abuse | Reply
  9. Lori

    I didn't get caught in this mess, but I have spoken to a SWA customer service agent x3 in the last 2 months and they have ALL been a bit nasty. They start out ready for a fight and condescending and only de-escalate when I am very polite. That's a little frustrating to me. I did customer service work in college and always go out of my way to be nice (I know what it feels like to be yelled at when it isn't your fault). My 3 SWA customer service experiences were not good. Perhaps a little retraining is needed...

    August 4, 2012 at 11:16 pm | Report abuse | Reply
  10. Philip

    @Sammy 10:45. The point I made is obvious. If you are so overly obese that your flab spills into the next seat, you should be charged for both seats AND extra carry-on baggage charge.

    August 4, 2012 at 11:18 pm | Report abuse | Reply
    • Sammy

      Well, my point is that people who talk excessively about stupid things should be charged by the word.

      August 4, 2012 at 11:44 pm | Report abuse |
  11. Eleanor

    Funny how I had a HUGE problem with a Southwest flight about a month ago. I posted on their Facebook page, and got NO RESPONSE. I've followed up on their Facebook page several times, and still NO response. I'm boycotting Southwest Airlines - they have horrible customer service at ALL levels of their business.

    August 4, 2012 at 11:23 pm | Report abuse | Reply
  12. Robert Martinez

    we are so use to the convience of modern tech that when there is a glich in the system everyone panic. Keep your head and everything will work out. Great job SWA ! out of a bad situation.

    August 4, 2012 at 11:23 pm | Report abuse | Reply
  13. fearlessdude

    These must be the same programmers who permitted the sale of 19 one-way tickets on a single credit card to some guys on 9-11. Incompetence of the highest degree.

    August 4, 2012 at 11:32 pm | Report abuse | Reply
  14. Debi Boersma

    I do not fly Southwest and after this fiasco, never will. This is completely unacceptable. I've noticed on other occasions that companies charge the credit card immediately but it's like pulling teeth to get a refund. I would suggest that people try Jet Blue for a budget airline. I can't recommend them enough.

    August 4, 2012 at 11:34 pm | Report abuse | Reply
  15. Old Driller w/no TV

    I took my last jet airliner ride in 1996. Having travelled the world for decades as a well-respected American male, I just couldn't take the way foreigners changed their view of US.
    Everywhere I went overseas, I began being negatively judged based on my nationality. foreigners pre-judged me based on the average YOU just as always, only now the avg. YOU was a war mongering greedy fat ass with enough debt AND obesity to crush the entire planet.

    August 4, 2012 at 11:45 pm | Report abuse | Reply
    • Sammy

      YOU are judged my what YOU say, and if what you have said on this is how you talk in life, WHY ARE YOU SUPRISED at the treatment given YOU?
      YOU need to get off this thread because YOU have no idea what WE'RE even talking about!!

      August 4, 2012 at 11:49 pm | Report abuse |
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