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Southwest Airlines promo glitch charges customers for flights aplenty
August 4th, 2012
03:13 PM ET

Southwest Airlines promo glitch charges customers for flights aplenty

[Update: 4:40 p.m. ET] Southwest Airlines has updated their Facebook page with information for customers affected by a computer glitch that has caused excessive credit card charges for countless people taking part in a 24-hour deal on Friday, and according to our readers writing in, during normal transactions as well .

"Information and update for Customers who recently experienced multiple bookings in error:

The overwhelming response from Customers who took advantage of our August 3 limited time offer launched to celebrate three million Fans on Facebook, created website performance issues at various times during the day. We realize that some Customers were charged more than once for the same reservation and we want to ensure you that we have all hands on deck, actively working to process refunds for any duplicate charges incurred.

Here is a status of those efforts:

First, we want you to know that we are working to identify duplicate bookings and charges and are proactively cancelling those additional reservations, actively processing refunds to the Customer. In order to process the refunds as quickly as possible, we have called in additional staff to support these efforts.

For those Customers who used debit cards and have received overdraft fees as a result of the additional charges, we will process a reimbursement for all overdraft fees that were caused by duplicate charges from Southwest for a single purchase. If you incurred overdraft fees, please fax documentation of those fees via a letter from your bank or a copy of your account showing the fees to 877-506-0154.

Southwest Airlines is committed to providing Customers with exceptional service both online and onboard. It is our goal to resolve this issue as quickly as possible and minimize any inconvenience to you, our valued Customers."

When Southwest Airlines offered a limited-time promotion on Friday to celebrate reaching three million fans on Facebook, it seems they accidentally racked up duplicate charges on the credit cards of their loyal customers.

The LUZ2LIKE promo code was meant to offer customers 50% off when booking a round-trip with their "Wanna Get Away" fares during seven specific travel dates in the fall. The promo, which arrived by e-mail to customers, only lasted until midnight on Friday.

On Saturday, their Facebook page was flooded with differing stories describing the trials, unresolved issues and even a few happy endings for customers trying to shake off the excess charges. Some lucky folks even posted that they sailed on through the process without a glitch.

When Southwest became aware of the problem, they offered a statement on Twitter, and a similar, expanded version on their Facebook page.

"Thank you for your excitement in taking advantage of the limited-time offer we shared today in celebration of reaching three million Fans on Facebook. Due to the overwhelming response, we experienced some site performance issues at various times throughout the day. We apologize to our Customers for any inconvenience and are proactively cancelling any duplicate itineraries that may have occurred."

Bobi Fox, a customer who wanted to take advantage of the promo code, shared her experience with CNN. She purchased directly off of Southwest's website.

"Customers who purchased tonight got no tickets, no confirmation, and many, like me, were charged on their credit cards repeatedly until credit card companies stopped the purchase process – some customers say they have been called by their credit card companies questioning fraud purchases," she said. " My credit card might be typical, my purchase was repeated 9 times (cost in excess of $2300 for a one pair of round trip tickets from STL to SLC).  This is not unlike what everyone else is experiencing.  Current wait time hold with Southwest customer service:  More than two hours."

Southwest interacted with commenters to let them know that customer service representatives were working around the clock to help reverse the transactions and cancel the excess flights.

But that didn't soothe all of the complaints, and it seems that people are doing a lot of waiting - waiting for charges to be erased, flights to be cancelled and even ticket confirmations for the flights they want.

"I had $4000 limit on my card, I now have zero available because of 25 confirmations," John Seymour wrote on the airline's Facebook page. "I called when I was having errors, and the CS rep told me the website was slammed, and to keep hitting purchase and it would eventually go through. Looks like all of them went through.

"I waited almost three hours last night to speak to someone. Finally got someone on the phone, and I had to remember which specific flights I had picked so that she could look up the flights and cancel the duplicates. She had to send the confirmation for the one flight I did want twice before it ever made it to me. I woke up this morning to 25 or so confirmations, and 25 or so cancellation emails. The charges remain pending on my credit card, so I can't use that card to book my hotel room in Vegas for my trip. Thanks for ruining my Friday night. Wish I had never seen this deal. And I was so glad when you came to Atlanta...."

‎"36 confirmations," Bella Ventresca shared. "Over $7,000.00 in charges to my account, and 2 hours on the phone with SWA. I thought that this was just me, but apparently SOMEONE really dropped the ball here. PLUS it will take 7-10 days to process returns? Unacceptable."

One of the common threads of discord? Waiting on the phone for hours to speak with a customer service rep, and then being cut off the phone call when a human voice finally answered. The comments even spread to other activity on the page, like when Southwest changed their Facebook cover photo from the promotion to a banner showing the airline.

"The Flash Sale made a nightmare out of my day," June Wood wrote. "It just happened to be on a day that I needed to make arrangements but not one of the Flash dates. I was on hold the first time for 3 1/2 hours; then someone picked up the phone and click it was gone again. I tried numerous times throughout the day and evening I was put on hold again for 45 minutes. I was working on the booking from 6pm 8/3 until 2am 8/4. The reps seemed to be exhausted and not able to think clearly. Nice try but don't repeat."

Others were not amused when some Southwest fans began posting comments in support of the airline, such as "Best airline out there," and "I love Southwest."

"More disturbing than being charged $5000 dollars for a flight to Cleveland and waiting to see if I'm charged over limit fees as a result, is the number of people who are posting pointless "I love Southwest" comments or telling people not to be upset," Steve Kafkas wrote on the Facebook page."

"I'm a loyal Southwest customer, but at the moment I don't know that I would risk buying another ticket from Southwest. How about a statement with a few more specifics than "we're working on it" and that hours after the fact. For example, can people really cancel their flights online and get refunds? If so, why not post that here or on your website? If not, then tell people, because there are people suggesting it on this page."

Because of being charged multiple times, sometimes upwards of 30 separate occasions, customers complained that the strain on their credit cards for the unexpected charges had a domino effect on their finances.

"I was sympathic [sic] to the situation before I actually spoke with a rep from Southwest who said, there is nothing she can do...southwest will refund the charges when they get to it and it will take 8 -10 business days before I get my money back and now I have to call customer relations to get the overlimit fees back, and I was charged interest on the $1400 on the duplicate charges and I have to pay for the long distance fees to call customer relations as they do not have a 1-800 number...SERIOUSLY?!?!? Are you freaking kidding me?" Suzanne Worrell wrote in a blazing post.

"You guys screwed up, took MY money through no fault of my own and now you are telling me I have to work to get it back and I am gonna be out more money??? For a company that prides itself on customer service you guys are falling on your face!! I spent over 5 hours last night on hold just to be disconnected, I can't buy groceries or gas because you guys have taken all of my money and there is nothing you can do about it??? This is CRIMINAL!!! I get there was a glitch but compensate me, fix it, don't tell me I have to call someone else on Monday to get it fixed! I am so disappointed and angry at Southwest!"

People also complained in their comments about not receiving the LUZ2LIKE email promotion to even know about the sale, and that because of the glitch, Southwest should extend the promotion. Others immediately responded by saying they were lucky they didn't receive the promotion because of the charge errors that resulted for many of them.

Teri Landrum shared her experience on the Facebook page for how to try cancelling the flights online, but other users said that the site hasn't been working for them.

"Hopefully this will help someone – Go to southwest.com, log in to RR Account, click My Account link under "Hello Teri", click View All next to Upcoming Trips, click Cancel Reservation, Under Travel Funds, it should say "Refundable" and the $ amount." Landrum wrote. "Select "Request a Refund", then click Yes, Cancel. When you go to cancel the next one, make sure you select the next one in the list because the list doesn't remove your cancelled ones and when you have 17 to cancel, it can get confusing."

Perhaps the complaint that resonates the most is how Southwest's customers felt punished, rather than rewarded, for being fans of the airline.

"I appreciate your generous sale but this is the last time I will ever fly southwest," Christine Ylan Ho wrote. "Maybe you've made this mistake yesterday but the lesson here is how you've dealt with it, which is poorly. Good intentions but you should have been prepared to deal with the ramifications of charging thousands of dollars, especially to those who need access to that money to survive. Egregious really. IMPROVE YOUR RESPONSE TO THIS KIND OF CRISIS. I do not like your facebook page."

Readers have also written in, telling CNN that the problem is not solely aligned with the promotion.

"I bought a one-way ticket at the regular price, and got 14 confirmations and 14 charges on my credit card," Cathy Gallagher commented. "SWA hung up on me after a 3 hour wait. I am much more concerned about the national security implications of the problem than the overcharges. What kind of computer system can confirm me 14 times on the same flight? How do they know who is actually on those planes?"

Are you having issues with the Southwest promo? Let us know in the comments below. And if you are with Southwest and want to add to the conversation, our audience would like to hear what you have to say, too.

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Filed under: Air travel • Travel
soundoff (406 Responses)
  1. Old Driller w/no TV

    ...it's a wonder jet airliners can even get off the ground anymore what with the avg. American male being obese and the avg. female overly obese now.
    Obamacare ignores the burdern overweight people place on our healthcare system. In fact, if you even mention it, fat asses come out of the woodwork and start attacking you for mentioning it!

    August 4, 2012 at 11:51 pm | Report abuse | Reply
    • young miller with 2 TVs

      Just a little off topic..

      August 5, 2012 at 12:12 am | Report abuse |
    • Sammy

      Stick around young miller and you will see what Philip is all about. He is such a bore.

      August 5, 2012 at 12:15 am | Report abuse |
    • LMAO

      You keep bringing it up! You must be a chubby blubby yourself!

      August 5, 2012 at 12:18 am | Report abuse |
    • @the rere called Old driller

      old driller how does this have anything to do with obama or obamacare? I have noticed with every story on cnn It always turns out to lead to obama, his choices or the elections. This is a mistake on southwest and has nothing to do with our president or "fat" people. Get over yourself. Im sure you have some "fat: asses in your family how come I have a feeling you a fat ass yourself

      August 5, 2012 at 12:19 am | Report abuse |
    • Pete Repeat

      Stuff a sock in it already Marty Lardy. Just hush and go watch some streaming pawn, or something.

      August 5, 2012 at 12:31 am | Report abuse |
  2. Sammy

    Philip you are also Old Driller w/no TV. You are looking in the mirror again, Philp. "Well respected" only in your own mind and that idiot Mary.

    August 4, 2012 at 11:54 pm | Report abuse | Reply
  3. Thomas

    Who's they dummies that kept pressing the purchase button...20-30 times?!?! SWA can take most of the blame, but really?!?! these people should know better then to keep hitting the purchase button while the page is working....

    August 4, 2012 at 11:58 pm | Report abuse | Reply
  4. Orange Sunshyne

    Worked fine for me.

    August 4, 2012 at 11:58 pm | Report abuse | Reply
  5. greg

    scam. the airline probably did it on purpose.

    August 5, 2012 at 12:02 am | Report abuse | Reply
  6. Old Driller w/no TV

    Most Americans stick to the tourist traps when they travel abroad. So of course people who depend on your dollars for survival aren't going to say anything that would upset your fat ass.
    Try going past that tourist trap and get a feel for how the world REALLY feels about you Americans. According to worldwide poll published by Reuters a few years ago, the avg. world citizen viewed George W. Bush and Ariel Sharon as No.1 and 2 men most standing in the way of peace.
    It amazes me the way many Americans still believe the world thinks highly of them even with our HUGE debt that even burdens China. Even with US spending more on drugs than national defense.
    Even with US being 4% of the world's population and making 33% of the worlds pollution.
    Yes, even with US burning Africa's oil and wearing Africa's diamonds as African children starve to death daily, STILL many think African citizens adore them.

    August 5, 2012 at 12:04 am | Report abuse | Reply
    • @the rere called Old driller

      Do everyone a favor and stay out of america it doesnt deserve citizens like you! If you are an american you should leave so i can make sure the door hits you on the way out!

      August 5, 2012 at 12:21 am | Report abuse |
    • Pete Repeat

      Southwest doesn't even FLY to Africa. Could you pretend to stay on topic??

      August 5, 2012 at 12:34 am | Report abuse |
  7. dazzle ©

    Thanks @bobcat(in a hat). Get home safely. It is lights out for me too. See you tomorrow.

    August 5, 2012 at 12:05 am | Report abuse | Reply
  8. Old Driller w/no TV

    Gee. Wonder why Sally Struthers had to stop representing US to Africa. Hmmmmm, could it be becausee she started ACTUALLY representing US?

    August 5, 2012 at 12:09 am | Report abuse | Reply
    • Pete Repeat

      Does that fund EXIST anymore? What a pleasure it must be to be around you! Bet you a million bucks you're single.

      August 5, 2012 at 12:37 am | Report abuse |
  9. Former Southwest Employee

    As a former Southwest customer representative until about a month ago, I can tell you that EVERYTIME they have a sale on their website, there is some sort of "glitch". If their people in Dallas would get their heads out of their asses and actually do something proactive to prevent this "glitch" from happening over and over again, that would show the type of customer service Southwest claims to have. Honestly, I hope someone sues them over this, or better yet, a class action lawsuit.

    August 5, 2012 at 12:24 am | Report abuse | Reply
  10. Brian

    Reminds me of AT&T. Wonder why these billing "mistakes" are always in the company's favor.

    August 5, 2012 at 12:30 am | Report abuse | Reply
    • Pete

      Sprint has done the same thing to me when I have paid online. If you print out the confirmation number, they'll take out the money twice. One reason I don't pay them online anymore. Scamalot, right?

      August 5, 2012 at 12:41 am | Report abuse |
  11. PhilG

    Companies all over America are doing this.

    making up duplicate bills and hoping their customers don't check what they are paying for.

    Screw Southwest,fine them three hundred million dollars.

    Then duplicate that fine.

    August 5, 2012 at 12:31 am | Report abuse | Reply
  12. NanH

    Let us know in the comments below. And if you are with Southwest and want to add to the conversation, our audience would like to hear what you have to say, too.

    Some how I don't think the people affected would like to hear what Southwest has to say except your money has been refunded and this will never happen again...oh by the way if you have incured any expenses or interest charges due to our mistake (stupidity) it will be refunded immediately. And please accept our offer of 10-20-30% off your next flight.

    August 5, 2012 at 12:32 am | Report abuse | Reply
  13. Teri

    So, why wait for SW to correct the error? Call the bank/credit card company and they will immediately issue a credit while they investigate it on their end. And, in this case, it will be a short investigation.

    August 5, 2012 at 1:05 am | Report abuse | Reply
  14. Anti-Technology

    Now the worry should be how will I pay for my drinks now that my card is maxed. Remember, they don't take cash anymore.

    August 5, 2012 at 1:12 am | Report abuse | Reply
  15. Mark

    Add Southwest to that list of thousands of evil big corporations to never do business with again.

    August 5, 2012 at 1:39 am | Report abuse | Reply
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